Vendor Registration
Warsaw Fest 2023
Date: Saturday, October 14, 2023
Time: 9:00 am - 4:00 pm (Booths must be ready by 9:00 am) If you are not present by 8:30 am, you loose your right to that booth space
Location: Warsaw Town Park, 171 Main Street, Warsaw, VA 22572
Vendors may fill out the online form or if you would prefer, download and print the packet.
Time: 9:00 am - 4:00 pm (Booths must be ready by 9:00 am) If you are not present by 8:30 am, you loose your right to that booth space
Location: Warsaw Town Park, 171 Main Street, Warsaw, VA 22572
Vendors may fill out the online form or if you would prefer, download and print the packet.
Rules & Regulations
1. SETUP: Exhibitors may set up their booths on Saturday, October 14, 2023, between 6:30am – 8:30am, during assigned time. Opening Ceremonies begin at 8:45 am with our first events beginning at 9:00 am. Unloading should be through the marked locations. If exhibitors are not present by 8:30 am, booth space may be reassigned.
2. BREAKDOWN: Exhibitors must remain open until 4:00 pm. All booths, displays, tents, and trailers must be removed from the site by 5:00 pm the day of the event. If not, it will be removed at the vendor’s expense.
3. FOOD VENDORS: It is the responsibility of all food vendors to obtain Health Permits. Applications must be applied for at least two weeks in advance. Permits must be displayed at all times at the booth. Each vendor must remove their trash from the property. Food Vendors are also responsible for paying Meals Tax on what is sold during the event. Contact the Town of Warsaw at 804-333-3737 for more information.
4. REFUNDS: Warsaw Fest will be held RAIN OR SHINE. There will be no refunds.
5. VEHICLES AND PARKING: Vehicles will not be allowed on the event grounds between 8:30 am and 4:00 pm. In the event of extreme wet weather conditions vendors may not be allowed to drive in the grass. Exhibitors are requested to park in the Verizon parking lot. No parking in the park or on the street during the day is allowed. Please understand that this is a significant safety matter. Violators will be ticketed and towed at the owners’ expense.
6. PLACEMENT: Space is limited. No exclusives will be offered. Booths are assigned on a first-come, first-serve basis, but are not considered secure until a signed, completed form is returned (with payment) to the Chamber. Spaces can only be guaranteed if payment and registration form has been received by the chamber office. If there is no registration or payment, the space becomes available to any vendor wishing to reserve the space with registration and payment.
7. ELECTRICITY: We try to honor all requests for electricity, but there are limited connections. All Food Vendors must provide their own generator as there are not enough spaces to accommodate the amount of amps needed.
8. TRASH REMOVAL: Each applicant is responsible for the removal of trash in his/her area at the conclusion of the day. It must be removed from the property and not just left in or next to a trash bin.
9. GENERAL RELEASE: The exhibitor acknowledges and agrees that the Warsaw-Richmond County Chamber of Commerce is a non-profit business organization and is undertaking the sponsorship of and provision of exhibition space for the benefit of and as a service to its members. Accordingly, the exhibitor agrees to assume, and indemnify the Warsaw-Richmond County Chamber of Commerce and Town of Warsaw and does hereby assume all risks, responsibilities and liabilities to losses, property damages or personal injuries resulting directly or indirectly from the installation, operation, maintenance, dismantling, and removal of exhibits and displays, and, therefore, the Warsaw-Richmond County Chamber of Commerce and Town of Warsaw will have no responsibility.
10. The Chamber reserves the right to deny entrance on the day of the event if the above statement is not honored as presented and prohibits the sale of any item deemed inappropriate.
11. By completing the registration form below, you agree to comply with and abide by these rules and regulations. (You may print a copy of the Rules and Regulations HERE.)
2. BREAKDOWN: Exhibitors must remain open until 4:00 pm. All booths, displays, tents, and trailers must be removed from the site by 5:00 pm the day of the event. If not, it will be removed at the vendor’s expense.
3. FOOD VENDORS: It is the responsibility of all food vendors to obtain Health Permits. Applications must be applied for at least two weeks in advance. Permits must be displayed at all times at the booth. Each vendor must remove their trash from the property. Food Vendors are also responsible for paying Meals Tax on what is sold during the event. Contact the Town of Warsaw at 804-333-3737 for more information.
4. REFUNDS: Warsaw Fest will be held RAIN OR SHINE. There will be no refunds.
5. VEHICLES AND PARKING: Vehicles will not be allowed on the event grounds between 8:30 am and 4:00 pm. In the event of extreme wet weather conditions vendors may not be allowed to drive in the grass. Exhibitors are requested to park in the Verizon parking lot. No parking in the park or on the street during the day is allowed. Please understand that this is a significant safety matter. Violators will be ticketed and towed at the owners’ expense.
6. PLACEMENT: Space is limited. No exclusives will be offered. Booths are assigned on a first-come, first-serve basis, but are not considered secure until a signed, completed form is returned (with payment) to the Chamber. Spaces can only be guaranteed if payment and registration form has been received by the chamber office. If there is no registration or payment, the space becomes available to any vendor wishing to reserve the space with registration and payment.
7. ELECTRICITY: We try to honor all requests for electricity, but there are limited connections. All Food Vendors must provide their own generator as there are not enough spaces to accommodate the amount of amps needed.
8. TRASH REMOVAL: Each applicant is responsible for the removal of trash in his/her area at the conclusion of the day. It must be removed from the property and not just left in or next to a trash bin.
9. GENERAL RELEASE: The exhibitor acknowledges and agrees that the Warsaw-Richmond County Chamber of Commerce is a non-profit business organization and is undertaking the sponsorship of and provision of exhibition space for the benefit of and as a service to its members. Accordingly, the exhibitor agrees to assume, and indemnify the Warsaw-Richmond County Chamber of Commerce and Town of Warsaw and does hereby assume all risks, responsibilities and liabilities to losses, property damages or personal injuries resulting directly or indirectly from the installation, operation, maintenance, dismantling, and removal of exhibits and displays, and, therefore, the Warsaw-Richmond County Chamber of Commerce and Town of Warsaw will have no responsibility.
10. The Chamber reserves the right to deny entrance on the day of the event if the above statement is not honored as presented and prohibits the sale of any item deemed inappropriate.
11. By completing the registration form below, you agree to comply with and abide by these rules and regulations. (You may print a copy of the Rules and Regulations HERE.)
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